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University of Iowa Committee on Human Rights policies, 1958-1986

1972-05-15 Policy on Confidentiality of Student Records Page 1

May 15, 1972

POLICY ON CONFIDENTIALITY OF STUDENT RECORDS
Draft Revised by Research Council 

A. General Policy of Confidentiality. 

University policy prohibits release of confidential information about a student to persons outside the University without the student's permission. All information contained on the student's record or within his case or on his registration permit form is to be considered confidential information except for that information (or the current version thereof) contained in University publications: In the Iowa Directory, name, college, classification, Iowa City or local address, home town, and Iowa City or local phone; in the Commencement Program, degree granted, honors status (if relevant),  distinction (if relevant) distinction (if relevant), thesis topic (if relevant), thesis adviser( if relevant): and in the Daily Iowan, Hawkeye yearbook and other publications, information volunteered by the student or ascertained from sources other than the University. Except as hereinafter provided, requests for confidential information about a student from any external source, including government agencies, will not be honored without the written permission of the student, unless compelled by a court order of subpoena.

B. Exceptions to General Policy

1. Educational Institutions Previously Attended. Unless a student objects, reports of his academic performance during freshman year will be provided to the principal of the high school (if an Iowa highschool or one of a selected out-of-state group) which he attended in the immediately preceding academic year; and such reports will be furnished to the guidance director of every Iowa Community College or two year educational institution for each transfer student throughout his undergraduate years if such transfer student attended that institution during the academic year immediately preceding enrollment here. Each year students shall be informed by prominently published notices or other appropriate means that they may forbid release of information about themselves for this purpose by written notification to the Dean of Admissions. 

2. Academic and Administrative Access. Members of the faculty (rank of instructor and above) and administrative staff of the University shall have access to any information in the possession of the Dean of Admissions and Records when necessary for the performance of their academic,

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May 15, 1972 POLICY ON CONFIDENTIALITY OF STUDENT RECORDS Draft Revised by Research Council A. General Policy of Confidentiality. University policy prohibits release of confidential information about a student to persons outside the University without the student's permission. All information contained on the student's record or within his case or on his registration permit form is to be considered confidential information except for that information (or the current version thereof) contained in University publications: In the Iowa Directory, name, college, classification, Iowa City or local address, home town, and Iowa City or local phone; in the Commencement Program, degree granted, honors status (if relevant), distinction (if relevant) distinction (if relevant), thesis topic (if relevant), thesis adviser( if relevant): and in the Daily Iowan, Hawkeye yearbook and other publications, information volunteered by the student or ascertained from sources other than the University. Except as hereinafter provided, requests for confidential information about a student from any external source, including government agencies, will not be honored without the written permission of the student, unless compelled by a court order of subpoena. B. Exceptions to General Policy 1. Educational Institutions Previously Attended. Unless a student objects, reports of his academic performance during freshman year will be provided to the principal of the high school (if an Iowa highschool or one of a selected out-of-state group) which he attended in the immediately preceding academic year; and such reports will be furnished to the guidance director of every Iowa Community College or two year educational institution for each transfer student throughout his undergraduate years if such transfer student attended that institution during the academic year immediately preceding enrollment here. Each year students shall be informed by prominently published notices or other appropriate means that they may forbid release of information about themselves for this purpose by written notification to the Dean of Admissions. 2. Academic and Administrative Access. Members of the faculty (rank of instructor and above) and administrative staff of the University shall have access to any information in the possession of the Dean of Admissions and Records when necessary for the performance of their academic,